Senior Coordinator

  • Full Time
  • Anywhere
  • Posted 3 weeks ago

Job Description


Contract Operations Senior Coordinator

at ESO


How You’ll Support Our Mission

We are seeking an enthusiastic and driven team member to join the CRM/Salesforce working group as a Contract Operations Coordinator. The Contract Operations Coordinator’s role is to triage internal and external requests, review and approve signed customer contracts for accuracy of data, ensure that all contracts conform to internal policies, input or edit relevant subscription terms, and amend existing customer subscriptions as required. The team member will primarily partner with the Sales and Customer Success teams but will occasionally interact directly with Customers.

Position reports to the Senior Manager of Contract Operations on the Finance team and can work remotely or hybrid out of one of our locations.

What You’ll Be Doing – the day to day:

  • Review incoming requests to the Contracts email inbox and route accordingly.
  • Close, Amend, Convert Sales and Renewal opportunities in Salesforce.
  • Daily Account Management within CRM/Salesforce.
  • Serve as a resource to sales and finance regarding proper contracting.
  • Analyze and ensure the accuracy of contracts as they are closed.
  • Manage requests for Certificates of Insurance.
  • Manage requests for vendor forms and registration.
  • This list is not exhaustive

Who You Are – the essentials

  • You are a fast, eager learner and action-oriented with ability to retain knowledge
  • Strong analytic/problem solving skills
  • Highly motivated, ability to work in a team as well as independently
  • High level of integrity with attention to detail
  • Adept at
  • Proficient in Microsoft Office & Outlook
  • Exceptional communication skills, both oral & written
  • Ability to work in close collaboration with a cross functional team
  • Proven success in organizing and triaging complex customer (internal & external) requests and a passion for helping our customers
  • Understanding of the economic impact of customer changes (cancellations/ credits/ pro rations)

Who You Are – the desirables

  • SaaS Experience, preferably in software or healthcare
  • Admin, Finance and/or Legal Experience
  • Adobe Acrobat Experience
  • DocuSign Experience
  • Associates or bachelor’s degree

Benefits & Perks

ESO offers a comprehensive suite of benefits to promote health and financial security for our employees and their families. For full-time employment you this includes:

  • Competitive health plans (medical, dental, & vision insurance)
  • PTO (starting at 20 days) & 12 company holidays
  • 401(k) with company match
  • Telemedicine service provided by ESO
  • Savings accounts (FSA, HSA, DCA)
  • Employee Assistance Program (EAP)
  • Annual health and wellness reimbursement
  • Peace of mind benefits such as life insurance, disability insurance, and worksite benefits
  • Paid parental leave, new child program, & flexible parental return-to-work options
  • Casual office environments and unlimited office snacks and drinks

About ESO

ESO is a fast-paced, growing data, technology, and research company passionate about improving community health and safety through the power of data. We pioneer innovative, user-friendly software to meet the changing needs of today’s EMS agencies, fire departments, and hospitals. We’re small enough to be nimble and fun, but big enough to be a great place to work. We serve thousands of customers out of our offices across the US, Canada and Northern Ireland.

Are you ready to Make a Difference? At ESO, we believe in bringing your true self to work every single day. If you don’t match all the qualifications on the job description, we encourage you to apply anyway! We are looking for passionate, innovative, and authentic people to help drive our mission.

In the spirit of ESO’s mission to Improve Community Health and Safety through the Power of Data, and in accordance with ESO’s duty to provide and maintain a workplace that is free of known hazards, ESO requires all United States (US) employees to be fully vaccinated against COVID-19, regardless of if you work remotely or in office unless a reasonable medical or religious accommodation is requested in a timely manner and approved. This policy will help safeguard the health of our employees and customers, as well as the community at large.

All offers are contingent upon a successful background check and compliance with ESO’s COVID-19 Vaccination Policy.

ESO is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity and affirmative action employer. We invite you to consider opportunities at ESO regardless of your gender; gender identity; gender reassignment; age; religion; race; national origin; political affiliation; sexual orientation; disability; veteran status; or other non-merit factor.


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