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Administrative Assistant at Family Promise

Administrative Assistant (Part-time)

  • REMOTE

About this organization

Family Promise, the national leader in addressing family homelessness, is seeking candidates for a part-time Administrative Assistant to support our network of 200+ Affiliates. We are looking for an enthusiastic and experienced Administrative Assistant to engage with and support the quick-pace operations of our Affiliate Services team and other teams, as needed. This position requires 25-30 hours per week and will report to the Chief of Staff.

Family Promise is the national leader addressing Family Homelessness, comprising more than200+ Affiliates in 43 states and engaging 200,000 volunteers nationwide. Since our inception in 1988,we have served more than 1 million people— over 125,000 family members annually. Our holistic, community-based response delivers a comprehensive set of solutions through prevention, shelter, and stabilization services. In 2020, Family Promise was awarded Charity Navigator’s coveted 4-star rating for its eighth consecutive year, a top distinction from America’s largest independent charity evaluator. Just a small number of charities achieve this honor. position offers a significant opportunity to make a positive impact on our aspiration to change the future for one million children by 2030.

Key Responsibilities:

  • Track and maintain program and partnership engagement in Salesforce
  • Update contacts and data in databases, including Salesforce and Mailchimp
  • Assist with Affiliate compliance processes and follow up
  • Assist with all aspects of pass-through funding including MOUs (sent via DocuSign), calendaring meetings, ensuring payments, and collecting data
  • Create, edit, and update collateral materials including PowerPoint presentations, letters, advisories, toolkits, and manuals
  • Assist with email communications including use of bulk email systems and mail merge
  • Schedule meetings and take notes
  • Assist in the preparation and distribution of reports
  • Manage distribution of in-kind goods via national partnerships
  • Assist with various aspects of the preparations for national conferences
  • Manage logistics for webinar trainings

Qualifications:

  • Passion for Family Promise’s mission – to help families experiencing homelessness and low-income families achieve sustainable independence through a community-based response
  • Ability to be a team player and interface with all levels of staff
  • Proven experience as an Administrative Assistant
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and time management skills
  • Professional, conscientious, friendly, and enthusiastic
  • Ability to effectively multi-task, to establish priorities, to work and make judgments independently, and take initiative
  • Strong Proficiency with Office 365 applications
  • Proficiency with MailChimp, Salesforce, DocuSign, Canva, mail merge a plus

Schedule and travel

  • Candidate may be based out of the Summit, NJ national office or work remotely.
  • Position requires 25-30 hours per week
  • Some limited travel will be required, primarily to national conferences

Family Promise provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

  • EDUCATION4-Year Degree Required
  • PROFESSIONAL LEVELProfessional
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