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Administrative Assistant at Oracle

Administrative Assistant

  • Utilities Consulting -210006JQ
  • No Visa Sponsorship is available for this position.
  • Applicants are required to read, write, and speak the following languages: English

Preferred Qualifications

Provides administrative/clerical support to a large consulting/information technology program.

Supports multiple SVPs or below.

  • Spends 50% of time providing administrative support to relieve executives and staff of administrative details.
  • Spends less than 40% of time on special projects. Spends less than 10% of time performing clerical duties; ie: taking messages, filing, copying, faxing. Duties may include processing and tracking of purchase orders, expense reports, timesheets.
  • Arranges interviews and group events.
  • Maintains organization charts and distribution lists.
  • Creates spreadsheet models for forecasting. Implements space planning and group moves.
  • Facilitates on-boarding of new hires. Assists in the preparation and finalization of documents, reports, graphs, and presentations using MS Office spreadsheet and graphic software.
  • Makes domestic/international relocation/travel arrangements.
  • Arranges internal/external meetings and catering needs
  • Acts as an information resource on organization policies, procedures and points-of-contact. Works effectively with other administrative personnel.
  • Works on assignments that are moderately complex in nature where judgment is needed in resolving problems and making routine recommendations.
  • Follows standard practice and procedure. Normally receives no instructions on routine work, general instructions on new assignments. Ability to work in a dynamic fast-paced environment.
  • Knowledge of MS Office spreadsheet applications.
  • Demonstrated strong organizational skills.
  • Proactive and resourceful. Self-motivated. Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc., and knowledge of Atlassian Confluence is desirable.
  • BA/BS degree or equivalent. 1 – 2 years of related experience.

Detailed Description and Job Requirements

  • Provides administrative/clerical support within any of a variety of departments. Supports an SVP or below.
  • Spends 60% of time providing administrative support to relieve managers and staff of administrative details.
  • Spends less than 20% of time on special projects. Spends less than 20% of time performing clerical duties; ie: taking messages, filing, copying, faxing.
  • Duties may include processing and tracking of purchase orders, expense reports, timecards.
  • Arranges interviews and group events. Maintains organization charts and distribution lists.
  • Creates spreadsheet models for forecasting. Implements space planning and group moves.
  • Sets up new hire offices.
  • Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software.
  • Makes domestic/international relocation/travel arrangements.
  • Arranges internal/external meetings and catering needs. Acts as an information source on organization policies and procedures. Works with other administrative personnel.
  • Works on assignments that are moderately complex in nature where judgment is needed in resolving problems and making routine recommendations.
  • Follows standard practice and procedure.
  • Normally receives no instructions on routine work, general instructions on new assignments.
  • Ability to work in a dynamic fast paced environment. Knowledge of spreadsheet applications.
  • Demonstrated strong organizational skills. Proactive and resourceful.
  • Self-motivated. Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc.
  • BA/BS degree or equivalent.
  • 1 – 2 years of related experience.
  • This is a remote/office based position which may be performed anywhere in the United States except for within the state of Colorado.

Oracle is an Affirmative Action-Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veterans status, age, or any other characteristic protected by law.

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