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Executive Assistant at Hopin

Executive Assistant

  • Remote
  • Americas

At Hopin, we’re reimagining virtual events.

As the first all-in-one virtual venue for live online events, Hopin brings people together in a highly interactive and engaging online experience that feels just like an in-person event, only without the barriers. Whether it’s a 50-person meetup, or a 50,000-person conferenceany type of event organizer can host a Hopin event for their attendees, speakers, sponsors, and vendors to convene, learn, and interact face-to-face online. We’re spearheading the innovative technology that is enabling people to gather online like never before.

Our mission is simple: better connections for a better planet.

We believe in events without limits, but events that are sustainable and accessible to everyoneand fun, too! To do this, we need passionate builders and storytellers to join us. Do you love people and technology and the magic that happens when they converge at scale? Do you have the skills and experience we’re looking for to better serve our clients? If so, we’d like to meet.

We’ve been recently funded by a16z, General Catalyst, IVP, Accel, DFJ Growth, Northzone, Coatue, Tiger Global, Salesforce Ventures and many other high profile investors.

The role

We are looking for an experienced Executive Assistant to support several members of our Leadership team. You will manage mostly business-related tasks for them such as managing diary and emails, creating reports, organising travel and accommodation, taking minutes, and other organisational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office and Google suite, be extremely fast at solving problems and have experience as an executive or administrative assistant in fast-paced startups.

Responsibilities:

  • Preparing reports, memos, invoices letters, and other documents.
  • Drafting emails and messages, keeping track of the important slack channels for any crucial communication.
  • Organizing diary and helping prepare for meetings.
  • Accurately recording minutes from meetings.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and collecting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Using Slack, Google Sheets, Excel, Chartio, HubSpot and a wide range of internal and external tools typical of a fast-growing SaaS business.
  • Reading and analysing incoming memos, emails, submissions, and distributing them as needed.
  • Making travel arrangements for executives.
  • Experience as an assistant in an all-remote context is a major plus.

Requirements:

  • Proven experience as an executive assistant for a C-suite executive in a high-growth startup.
  • In-depth understanding of the entire MS Office and Google suite.
  • Ability to organise a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communications skills.
  • Previous experience in SaaS, a plus.
  • Understanding of startups and tools like Slack, HubSpot, Notion, and other CRMs
  • Super motivated, can-do attitude, problem solver.
  • Team player who can work cross functionally across multiple departments.
  • Passionate about technology

The Offer

  • Competitive salary
  • Fully remote, global team
  • Flexible schedules
  • Laptop assigned, Mac or Dell (Windows)
  • Health Insurance Support
  • Parental Leave
  • Monthly Wi-Fi stipend
  • $800 USD for Home-Office set up
  • $1500 USD for Learning & Development

At Hopin, we’re committed to cultivating an environment that promotes equality, diversity, and inclusion. We are a global community and we believe our unique qualities must be celebrated as they are critical to our innovation. It’s essential to us that you bring your authentic self to work every single day, no matter your age, ethnicity, religion, citizenship, gender identity, sexual orientation, disability status, neurodiversity, or otherwise. Inclusion isn’t just an initiative at Hopin. We strive to embed it not just into our core values but throughout our entire ecosystem.

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