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Executive Assistant at Procore Technologies

Title: Executive Assistant

  • Location: US National

Procore is seeking an Executive Assistant to support Procore’s Vice President, International Customer Success.

  • In this role, you’ll manage a wide range of administrative and executive support-related projects to optimize the effectiveness and efficiency of our customer success organization and the executive leadership team.
  • We are looking for an individual who is comfortable in fast-paced, changing environments; this role has the potential to evolve into a role that supports multiple Sales Leaders.
  • The position reports to the Vice President,International Customer Success and can be based remote. We’re looking for someone to join us immediately!

What you’ll do:

  • Complete a wide variety of professional administrative tasks, including managing an active and complex calendar of appointments, monitoring and responding to emails, organizing travel and agendas, and completing expense reports
  • With deadline pressures, proactively prioritize conflicting needs and handle matters expeditiously to successful task/project completion
  • Clearly and professionally communicate on behalf of the VP to his direct reports, vendors and partners, internal and external consultants on all matters related to his responsibilities
  • With your exceptional judgment, manage a variety of confidential and sensitive special projects which may have a broad organizational impact
  • In an ever-changing and constantly shifting work environment, anticipate and proactively identify more effective and efficient ways to manage projects and tasks with professionalism and care
  • Collaborate and partner effectively with all Growth organization team members
  • Accompany VP on business trips once per quarter, depending on business needs

What we’re looking for:

  • Bachelor’s degree or equivalent work experience
  • 5+ years experience in an administrative support role at the executive level
  • 2+ years experience using Salesforce, Slack, and Google Applications
  • Exceptional calendar management skills, including the coordination of complex and distributed multiple participant executive meetings
  • Strong command of G Suite applications, inducing Google docs, sheets, and slides
  • Professional written and verbal communication skills with strong attention to detail
  • Experience with complex executive company travel
  • Exceptional organizational and decision-making skills
  • Approachable demeanor with outstanding social and communication skills
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