Executive Assistant at Profit Factory

Executive Assistant

  • Do you have a passion for eCommerce?
  • 30-40 hrs/week

Please Note: This job is being posted on behalf of Smart eStrategy ( by Profit Factory ( Profit Factory is a company that works with entrepreneurs to match them with virtual assistants.

Smart eStrategy helps other brands build a digital marketing strategy on attracting visibility from their ideal customers, drive more website revenue, and increase their repeat customer value. We started this in 2017 and have helped brands over 100+ brands generate $10s of millions in additional revenue.

We’re seeking a diligent, and self-directed Executive Assistant to support our founders, Rory McGonigle & Emily Vincunas. You must have strong organizational skills and be exceptionally detail-oriented and highly proactive, with the ability to own your role, & solve problems.

Some of your responsibilities will be managing their calendar and schedule; assisting with emails and handling client inquiries; creating processes and procedures, and handling a variety of other project coordination & administrative tasks.

The ideal candidate will go above and beyond. We are looking for someone who can be counted on to get the work done independently, accurately, and on time.

You’ll be/have:

  • Assertive — you are not afraid to ask questions, you assist your entrepreneur with managing their time
  • Able to juggle multiple priorities while staying on top of everything
  • Project management or coordination experience is a plus!
  • An action-taker & quick-thinker
  • A proactive self-starter with a go-getter attitude
  • Tech-savvy

Technical skills you’ll need to know or come ready to use:

  • CRM (Pipedrive, Hubspot, or a similar tool)
  • Google Suite (skilled with Google Sheets)
  • Slack
  • Zoom

Position Details

  • This position is a contractor 1099 position with the option of going to W2.
  • The position will be 30-40 hours per week.
  • You must have at least two years of Administrative Assistant experience.
  • Flexible hours between 9:00am-5:00pm EST.
  • The starting pay rate for this position is $24/hr.
  • We’re looking for someone to become a long-term (3+ years) team member.

How to Apply:

Email: (Please do not contact Smart eStrategy directly. Doing so will disqualify you from consideration.)

In the subject line, please write, “Hi, I’m (your name) from (insert your city & state). I’m interested in the Smart eStrategy position.”

In the body of the message, please write me a 16 sentence email including:

  • Two sentence opening salutation that says: “Hi there. I’m (your name) from (city, state).”
  • Paragraph #1: Reason(s) why you think this job is a great fit for you, including your experience as an administrative assistant (including the number of years) and the type of task you handled for your boss. (black font, Verdana, 3 sentences)
  • Paragraph #2: Tell us how you will help to keep Rory & Emily organized and on track. Give us an example of a time you were proactive and took the initiative to find a solution to a problem, and let us know if you have experience in project coordination or management. (red font, Verdana, 4 sentences)
  • Paragraph #3: Your level of proficiency (beginner, immediate, proficient) with Google Suite, Slack, Zoom, project management tools & CRM tools please specify the tool, and in what capacity you used these tools/type of tasks you handled. (blue font, Verdana, 3 sentences)
  • Paragraph #4: If you are/are not currently working (if you are, please let us know if you are planning to leave your position for this one), your availability in eastern & central time zone hours, and where you see yourself in three years. (black font, Verdana, 3 sentences)

One sentence closing providing the following:

  • a closing salutation including your name, email address, and phone number

Be sure to attach a resume. Thanks!

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